Utility System Status
Utility System Status values are used to identify the current state of a utility system. This value is often used to indicate whether the utility system is currently being utilized (for example, Active, Inactive, Deactivated, or Obsolete). These values populate the Status drop-down menu on the Utility module's Create Utility page, when the utility system item is selected.
To open the Utility System Status page:
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Open the Administration Menu page.
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Under the UTILITY ADMINISTRATION heading, click Utility System Status.
Adding a utility system status value allows you to define the values that are included in the Status drop-down menu on the Create Utility page when creating a utility system. To create a new utility system status:
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Click the Add New link.
The Add Utility System Status dialog box opens.
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In the Name field, enter a name for the status.
The name you enter must be unique.
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In the Active Status field, select Yes if this status is active.
You may need to define several types of active or inactive statuses to indicate the current state of a utility system. For example, both the Inactive and Pending statuses may be inactive, but Inactive indicates that the utility system is not being used while Pending indicates that the utility system is not yet being used, but may be used soon.
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In the Description field, enter a description of the utility system status.
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In the Tab Order field, enter a numeric value.
The Tab Order indicates the position, in menus, where this value will be listed. Lower numbered values are displayed toward the top of the list. Values will the same tab order will be sorted alphabetically.
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In the Default Status field, select Yes if you want the utility system status to be the default status for utility systems.
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Click ADD.
The utility system status value is added to the list. The name of the user who added the utility system status value and the date and time when it was added are displayed.
Utility system status values can be modified. For example, if you want to change the value that users see, you can modify the name. To edit a utility system status value:
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Click the Edit link to the right of the utility system status value you want to edit.
The Edit Utility System Status dialog box opens.
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Modify any of the following values:
- Name – the value that users see
- Active Status – Yes indicates that the utility system status value is active
- Description – information about the utility system status value
- Tab Order – the position in which the utility system status value will be displayed in drop-down menus
- Default Status - Yes indicates that the utility system status is the default status for utility systems
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Click UPDATE.
The modified utility system status parameters, including the name of the user who edited them and the date and time when they were edited, are displayed.
Utility system status values that have not been used can be deleted from the system. If a utility system status has been assigned to a utility system, it cannot be deleted.
If a utility system status value has been used but is no longer needed, you can edit it and make it inactive to prevent it from being displayed to users.
To delete a utility system status value:
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Click the Edit link to the right of the utility system status value you want to delete.
The Edit Utility System Status dialog box opens.
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Click the Delete link in the top right corner of the dialog box.
A dialog box opens asking you to confirm your choice.
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Click OK.